The When I Work alternative with GPS clock-in and the office included
When I Work covers rotas, but time tracking and attendance are an add-on, and there's no desktop tracker, projects or docs for office staff. TeamTrackin's Shift plan gives you a weekly rota, open shifts, swaps and GPS geofenced clock-in, and the rest of TeamTrackin covers the office with desktop time tracking, projects and docs.
- 14-day free trial
- No credit card needed
- From $3.99 per user / month
- AI on every plan
Replace When I Work and the tools around it
When I Work covers part of the job, so teams buy separate tools for the rest. TeamTrackin covers it all on one plan.
The usual stack
When I Work Essentials
Rotas · list price
$2.50
Toggl Track Starter
Separate time tracker · billed yearly
$9.00
Trello Standard
Separate project boards · billed yearly
$5.00
Per user / month
$16.50
TeamTrackin Standard + Shift add-on
Standard ($5.99) plus the Shift add-on ($3 per field seat): rotas, GPS clock-in, time tracking, projects and AI
$8.99 per user / month
Monthly billing; save a further 10% yearly.
Save $7.51 per user every month
That's $1,802.40 a year for a 20-person team.
Prices checked on each vendor's website on 11 November 2026: list prices in USD on the lowest paid plan, using the cheaper billing each vendor shows. TeamTrackin is shown at its monthly price.
TeamTrackin vs When I Work: features and pricing
List prices in USD from When I Work's own site, checked on 11 November 2026. "Not listed" means we couldn't find it on their pricing or feature pages.
| Feature | TeamTrackin | When I Work |
|---|---|---|
| Pricing | ||
| Lowest paid plan, monthly billing (per user / month) | $4.99 (Shift plan) | $2.50 (Essentials) |
| Lowest paid plan, annual billing (per user / month) | Save 10% with yearly billing | Not listed |
| Free trial | 14 days, no credit card | 14 days, no credit card |
| Beyond shifts | ||
| Desktop time tracking for office staff | Desktop app on office plans (from $3.99) | Not listed |
| Projects & boards | On office plans (Standard and up) | Not listed |
| Docs & knowledge base | On Premium | Not listed |
| AI | ||
| Built-in AI | Every plan, with monthly AI credits (Basic 50 · Standard 300 · Premium 1,000 · Enterprise 3,000 · Shift 100) | Not listed |
| Shifts | ||
| Shift scheduling | Weekly rota | Every plan, including auto scheduling and templates |
| Open shifts & swaps | Open shifts and shift swaps | OpenShifts and shift swapping on every plan |
| Time clock | Mobile app (iOS and Android), kiosk and live attendance | Time tracking & attendance (priced as an add-on) |
| GPS / geofenced clock-in | GPS geofenced clock-in | Not listed |
| Time off | Leave with clash checks | Not listed |
| UK working-time checks | Yes | Not listed |
Why teams switch to TeamTrackin
Rotas and GPS clock-in
Weekly rota, open shifts, swaps, GPS geofenced clock-in on the iOS and Android app, live attendance, a kiosk and UK working-time checks.
Leave and working-time checks
UK working-time checks and leave with clash checks, built in.
Office staff included
Desktop time tracking, projects and docs for office and remote staff, in the same platform as your field team's rota.
AI on every plan
The built-in AI assistant is on every plan with monthly AI credits (Basic 50 · Standard 300 · Premium 1,000 · Enterprise 3,000 · Shift 100) and answers from your own data, within each person's permissions. It writes tickets, stand-ups, release notes, test cases and summaries.
Moving from When I Work to TeamTrackin
- STEP 01
Start a 14-day free trial
Create your workspace in minutes. No credit card is needed, and every feature on your chosen plan is open from day one.
- STEP 02
Bring your work over from When I Work
Add your locations and build the weekly rota, then invite staff to the mobile app for GPS geofenced clock-in. Office staff install the desktop app.
- STEP 03
Invite your team and cancel the extra tools
Invite people and set roles. Once everyone is working in TeamTrackin, cancel When I Work and the separate tools it needed, and keep the saving.
Frequently Asked Questions (FAQs)
When I Work Essentials is $2.50 per user per month, with time tracking and attendance priced as an add-on (checked 11 November 2026). TeamTrackin's Shift plan is $4.99 and includes GPS geofenced clock-in. For a 20-person team, the usual stack (When I Work Essentials + Toggl Track Starter + Trello Standard) comes to $16.50 per user per month, against $8.99 for TeamTrackin Standard + Shift add-on: $7.51 less per user, or $1,802.40 a year.
Yes. Staff can pick up open shifts and swap shifts in the mobile app.
Yes. The Shift plan includes UK working-time checks.
See what TeamTrackin includes
Compare TeamTrackin with other shift scheduling tools
Sources
Competitor details come from each vendor's own website, checked on 11 November 2026. Prices are list prices in USD per user per month and change often — check the vendor's site before you buy.