Overtime Management Software — Automate Tracking, Approvals & Payroll Compliance
Track, approve, and manage employee overtime accurately with TeamTrackin. Automate overtime calculations, enforce company policies, and gain clear visibility into extra hours — all without spreadsheets or manual tracking.
What Is Overtime Management Software?
Overtime management software is a digital solution designed to track, calculate, approve, and report employee overtime hours in one centralised platform. Instead of relying on manual spreadsheets or guesswork, HR and payroll teams can automate the entire overtime process with accuracy and full compliance.
TeamTrackin's overtime management software is built to eliminate confusion around extra hours, reduce payroll errors, and give both employees and managers complete visibility into overtime data — from requests to approvals to final payroll export.
Whether your team works fixed shifts, flexible hours, or across multiple locations, TeamTrackin ensures every overtime hour is tracked, authorised, and compensated correctly.
Why Teams Need Overtime Tracking Software
Manual overtime tracking leads to payroll errors, compliance risks, and uncontrolled labour costs. A modern overtime management software solves these challenges by automating every step. With TeamTrackin, teams can:
Key Features of Our Overtime Management System
Automatic Overtime Detection
TeamTrackin automatically detects when employees exceed standard working hours. The system flags overtime in real time based on your configured thresholds — no manual checks or spreadsheet formulas needed.
Overtime Request & Approval Workflows
Employees can submit overtime requests in seconds — before or after working extra hours — eliminating the back-and-forth emails that slow down HR teams.
Custom Overtime Policies & Rules
Turn on premium pay and set your own multipliers for weekdays, weekends and UK bank holidays — 1.5x, 2x or any rate from 1x to 10x. Choose which days count as the weekend and your bank-holiday region (England and Wales, Scotland or Northern Ireland), and give individual employees their own multiplier or no premium at all.
Real-Time Overtime Dashboard
Get a live view of overtime across your entire organisation. The dashboard highlights top overtime contributors, department trends, and cost projections — giving managers the visibility they need to act quickly.
Overtime Reports & Export
Export overtime as CSV or JSON, filtered by employee, status, date range or search. Every row shows the hours, day type, multiplier, hourly rate, amount and currency, who approved or rejected it, and the timesheet that paid it — with totals per currency, never mixed. Trusted by 100+ businesses across the UK and US
Control Overtime Costs Proactively
Unmanaged overtime is one of the biggest hidden costs for businesses. Without visibility into who is working extra hours and why, labour expenses can spiral out of control.
TeamTrackin helps you stay ahead by:
- •Setting overtime budgets and alerts per department
- •Identifying excessive overtime patterns early
- •Requiring pre-approval for all overtime hours
- •Generating cost reports for leadership review
Automate Overtime Calculations for Payroll
TeamTrackin acts as an automated overtime calculation engine for your payroll process. With premium pay on, every request is priced as hours × the employee's hourly rate × the multiplier for the day worked — so 3 hours on a Saturday at £12.00 an hour and 2x comes to £72.00. Hourly, weekly and monthly pay are all supported.
- •Automatic overtime rate calculations
- •Policy-based overtime thresholds
- •Approved overtime added to the next timesheet
The amount is fixed when a manager approves it, so later rate changes never alter approved overtime, and it's added to the employee's next timesheet automatically.
Best Overtime Software for Businesses of Any Size
TeamTrackin is designed to grow with your organisation, making it a powerful overtime management solution for startups, small businesses, and expanding teams worldwide.
Whether you manage a team of 5 employees or 1,000+, TeamTrackin adapts to your structure without unnecessary complexity or high costs. It's ideal for businesses that want accurate overtime tracking, fast setup, and long-term scalability.
Overtime Management for Remote & Distributed Teams
TeamTrackin supports modern, distributed teams across the globe. Built by a UK-based company, our overtime management software is designed to work seamlessly for businesses operating in multiple regions and time zones.
No matter where your team is located, TeamTrackin helps you track overtime hours, enforce policies, and maintain compliance with confidence — without being limited to any specific country or region.
Stay Compliant with Labour Laws
TeamTrackin helps you stay compliant with overtime regulations including the Working Time Directive, FLSA, and regional labour laws. The system enforces maximum working hours, mandatory rest periods, and overtime limits automatically.
- •Working Time Directive compliance
- •Maximum weekly hours enforcement
- •Mandatory rest period tracking
- •Audit-ready overtime records
Frequently Asked Questions (FAQ'S)
Catch overtime before it happens
See who is heading for overtime this week from the time they have tracked so far.
Notification centre
Everything that needs you in one place. Snooze a notification for an hour, until tomorrow or next week, and get a daily digest e-mail of anything unread.
How it worksOvertime early warning
See who is heading for overtime this week, projected from the time they've tracked and logged so far, before it happens.
How it worksLeave clash checks
When someone books time off, they and the approver see who else in their teams is off on the same days.
How it worksTeamTrackin AI
Overtime trends and burnout risk flagged in plain English, and answers to “who worked overtime this month?”.
Ask TeamTrackin
Ask questions about your team in plain English — hours by person or project, overdue tickets, who's off, overtime and invoices — answered from your real data and only what you can see. Ask how to do something in TeamTrackin, where a setting is or whether you can do something, and get click-by-click steps.
Take a lookAI team summary & burnout alerts
A fortnightly read of your team's workload with long days, weekend work and unusual changes flagged, plus kind next steps.
Take a lookTake Control of Overtime — Start Tracking Smarter Today
Stop losing money to unmanaged overtime. TeamTrackin gives you the tools to track, approve, and control extra hours with accuracy and confidence.