TeamTrackin vs Deputy: shifts for field staff and time tracking for the office
Deputy is a leading rota and time-clock app for shift-based businesses. TeamTrackin covers shift scheduling and GPS clock-in for field staff and also tracks desk time, projects and productivity for your office and remote staff — in the same app.
- 14-day free trial
- No credit card needed
- From $3.99 per user / month
- AI on every plan
TeamTrackin vs Deputy: features and pricing
List prices per user per month in USD, checked on 22 October 2026.
| Feature | TeamTrackin | Deputy |
|---|---|---|
| Pricing | ||
| Starting price, monthly billing (per user / month) | $3.99 (Basic) | $5.50 (Lite), $30 minimum monthly spend |
| Starting price, annual billing (per user / month) | $3.59 (Basic, 10% off yearly) | $5 (Lite) |
| Free plan | No | Not listed |
| Free trial | 14 days, no credit card | Up to 31 days, no credit card |
| Time & monitoring | ||
| Time tracking | Every plan — automatic desktop tracker | Timesheets and time clocks (no desktop tracker) |
| Activity monitoring & screenshots | From Basic: activity levels, app & website usage, screenshots (per-person settings, optional blur) | No |
| Overtime requests & early warnings | Standard and up, with mid-week overtime early warnings | Not listed |
| Timesheets & payroll records | Standard and up: timesheet approval and payslips | Payroll integrations; Deputy Payroll add-on (US only) |
| Projects & work | ||
| Projects, scrum boards & sprints | Standard and up: projects, milestones, scrum boards, sprints, releases, automations, Spaces, roadmap, table and calendar views, import from Jira and other tools | Not listed on pricing |
| Documents & knowledge base (SOPs) | Premium: documents & knowledge base with AI writing help | Not listed |
| E-signatures | Standard and up: signed PDF with audit certificate | Not listed |
| HR & people | ||
| Leave / time off | Standard and up (and the Shift plan) | Every plan |
| One-to-ones with action items | Every plan | Not listed |
| Directory, org chart & kudos | Every plan: directory, org chart, kudos, birthdays & anniversaries | Not listed |
| Shifts & field staff | ||
| Shift scheduling | Shift plan ($4.99) or Shift add-on ($3 per field seat) | Every plan; auto-scheduling and forecasting on Core |
| GPS / geofenced clock-in | Shift plan / add-on: GPS geofenced clock-in on the mobile app | Geofenced clock-in |
| Clients & finance | ||
| Client invoicing | Premium and up, multi-currency | Not listed |
| Client portal | Premium: client portal for tickets, approvals and files | Not listed |
| Profitability per client & project | Premium: profit per client and project, finance dashboard | Not listed |
| Multi-currency | Reporting and invoicing in any currency | Not listed |
| AI | ||
| AI included in the plan | Every plan, with monthly AI credits (Basic 50 · Standard 300 · Premium 1,000 · Enterprise 3,000 · Shift 100) | Deputy AI on every plan (introductory, may change) |
| Ask AI about your team's data | Every plan: hours, tickets, leave, overtime, invoices; create tickets by asking; connect your own AI tools (MCP) from Standard | Deputy AI agent and voice actions |
| AI team summary & burnout alerts | Fortnightly team summary with burnout signals | Coverage-gap alerts |
| AI stand-ups & weekly reports | Written from your own tracked time and tickets | Not listed |
| AI ticket help (summaries, test cases, estimates) | Summaries, test cases, estimates, triage, duplicate check | Not listed |
| AI shift rota suggestions | Shift plan: AI rota suggestions | AI schedule drafts from past patterns |
| AI receipt reading for expenses | Reads receipts into expense claims | Not listed |
| AI writing help & answers from your docs | Improve, translate, notes → SOP; answers cite your docs | Not listed |
| Security & platform | ||
| Encrypted password vault | Premium: encrypted password vault | Not listed |
| Custom access groups & 2-step sign-in | Custom access groups (Premium); 2-step sign-in | Not listed |
| Data history kept | 2 years (Basic), 4 (Standard), 7 (Premium) | Not listed |
| Integrations | 36+ — Jira, Slack, GitHub, GitLab, Asana, ClickUp, Trello, Monday, Linear, QuickBooks, Google Calendar, Outlook, Salesforce, Zapier, Gusto, Deel, PayPal and more. 1 on Basic, 3 on Standard, unlimited on Premium | Payroll, POS and HR integrations |
| Apps | Desktop: Windows, macOS, Linux. Mobile (iOS, Android): shift clock-in for field staff | Web, iOS, Android, tablet kiosk (no desktop tracker) |
18 things TeamTrackin includes that Deputy doesn't list
Everything below is part of TeamTrackin's plans. Deputy's own pricing and feature pages don't list it (checked 22 October 2026).
Time & monitoring
2 features Deputy doesn't list.
- Activity monitoring & screenshots
- Overtime requests & early warnings
Projects & work
3 features Deputy doesn't list.
- Projects, scrum boards & sprints
- Documents & knowledge base (SOPs)
- E-signatures
HR & people
2 features Deputy doesn't list.
- One-to-ones with action items
- Directory, org chart & kudos
Clients & finance
4 features Deputy doesn't list.
- Client invoicing
- Client portal
- Profitability per client & project
- Multi-currency
AI
4 features Deputy doesn't list.
- AI stand-ups & weekly reports
- AI ticket help (summaries, test cases, estimates)
- AI receipt reading for expenses
- AI writing help & answers from your docs
Security & platform
3 features Deputy doesn't list.
- Encrypted password vault
- Custom access groups & 2-step sign-in
- Data history kept
Deputy or TeamTrackin?
Where Deputy is strong
Deputy is a good fit for shift-based businesses such as retail, hospitality and healthcare.
- Advanced scheduling with auto-scheduling and demand forecasting on Core.
- Biometric time clocks and a long free trial (up to 31 days).
- Payroll, POS and HR integrations, plus Deputy Payroll in the US.
- Deputy AI on every plan (currently introductory).
Where TeamTrackin is different
What you get in one app, without extra add-ons.
- A desktop time tracker with activity monitoring for office and remote staff; Deputy has no desktop tracker.
- Projects, scrum boards, client invoicing and a client portal alongside shifts.
- Add shift features only for field seats with the Shift add-on ($3 per field seat), instead of putting everyone on a rota plan.
- UK working-time checks, holiday in hours and payroll export files built into the Shift plan.
Which should you choose?
Choose Deputy if your whole workforce is hourly shift staff and you need demand forecasting or biometric clocks. Choose TeamTrackin if you run office or remote staff and field staff together and want one app for both.
Moving from Deputy to TeamTrackin
- STEP 01
Start your free trial
Create your workspace on a 14-day free trial. No credit card is needed, and every feature on your chosen plan is open.
- STEP 02
Add your team and projects
Invite your people, set roles and leave rules, and connect the tools you already use from 36+ integrations — Jira, Slack, GitHub, GitLab, Asana, ClickUp, Trello, Monday, QuickBooks, Salesforce, Gusto and more (1 integration on Basic, 3 on Standard, unlimited on Premium).
- STEP 03
Install the apps and start tracking
Your team installs the desktop tracker, and field staff the mobile app. Hours, timesheets and reports fill in from the first day, and TeamTrackin AI is ready to answer questions.
Frequently Asked Questions (FAQs)
For many teams, yes. The Shift plan includes a weekly rota builder, GPS geofenced clock-in, open shifts, shift swaps, no-show alerts, UK working-time checks and payroll export files.
TeamTrackin's Shift plan is $4.99 per user per month, or the Shift add-on is $3 per field seat on an office plan. Deputy Lite is $5 annual or $5.50 monthly with a $30 minimum monthly spend (checked 22 October 2026).
Yes. Office and remote staff use the desktop tracker for Windows, macOS and Linux, with activity monitoring, projects and leave, while field staff use the mobile app.
Compare TeamTrackin with other tools
Scheduling and time off start on its Team plan ($10 annual / $12 monthly), while TeamTrackin includes leave from Standard and AI on every plan.
Its AI reports come with Premium ($20 monthly) or as paid add-ons on Basic and Standard, while TeamTrackin includes AI on every plan from $3.99.
It is sold on annual plans only and has no project boards, leave requests or payroll records, while TeamTrackin adds those to monitoring from Standard.
Monitoring, screenshots, GPS and scheduling start on its Pro plan ($9.99 monthly), while TeamTrackin includes monitoring from Basic and adds AI on every plan.
Sources
Competitor details come from each vendor's own website, checked on 22 October 2026. Prices are list prices in USD per user per month and change often — check the vendor's site before you buy.