The Notion alternative with projects, time tracking and a vault
With Notion you build and maintain your own system, its AI agent needs Business, and time tracking, sprints and a password vault aren't part of its plans, so teams pay for those separately. TeamTrackin Docs gives you spaces, page trees, databases, whiteboards and SOPs, joined to ready-made project boards, time tracking and an encrypted vault.
- 14-day free trial
- No credit card needed
- From $3.99 per user / month
- AI on every plan
Replace Notion and the tools around it
Notion covers part of the job, so teams buy separate tools for the rest. TeamTrackin covers it all on one plan.
The usual stack
Notion Plus
Docs and databases · billed yearly
$10.00
Toggl Track Starter
Separate time tracker · billed yearly
$9.00
Bitwarden Teams
Separate password manager · billed yearly
$4.00
Per user / month
$23.00
TeamTrackin Premium
Projects, time tracking, Docs, the Vault, the client portal and AI
$7.99 per user / month
Monthly billing; save a further 10% yearly.
Save $15.01 per user every month
That's $3,602.40 a year for a 20-person team.
Prices checked on each vendor's website on 11 November 2026: list prices in USD on the lowest paid plan, using the cheaper billing each vendor shows. TeamTrackin is shown at its monthly price.
TeamTrackin vs Notion: features and pricing
List prices in USD from Notion's own site, checked on 11 November 2026. "Not listed" means we couldn't find it on their pricing or feature pages.
| Feature | TeamTrackin | Notion |
|---|---|---|
| Pricing | ||
| Lowest paid plan, monthly billing (per user / month) | $7.99 (Premium, where Docs start) | $12 (Plus) |
| Lowest paid plan, annual billing (per user / month) | Save 10% with yearly billing | $10 (Plus) |
| Free trial | 14 days, no credit card | Not listed (AI trial on Free and Plus) |
| Beyond docs | ||
| Projects, boards & sprints | Standard and up: scrum & kanban boards, sprints, epics, automations | Not listed |
| Time tracking built in | Every plan: desktop time tracking | Not listed |
| Team password vault | Premium: end-to-end encrypted vault | Not listed |
| AI | ||
| Built-in AI | Every plan, with monthly AI credits (Basic 50 · Standard 300 · Premium 1,000 · Enterprise 3,000 · Shift 100); AI “Tidy up” for pages | Limited trial on Free and Plus; Notion Agent and AI Meeting Notes on Business; Custom Agents use credits ($10 per 1,000) |
| Docs | ||
| Spaces & page tree | Spaces, page trees and templates | Pages and teamspaces; private teamspaces on Business |
| Version history | Version history | 7 days on Free, 30 on Plus, 90 on Business |
| Page permissions | Page permissions | Granular database permissions on Business |
| Databases | Typed fields; table, board, gallery, calendar and list views; formulas and rollups | Every plan, including Free |
| Whiteboards | Included | Not listed |
| SOPs with read acknowledgement | SOPs with acknowledgement | Not listed |
| Public links & outside sharing | Public links and client portal sharing | Guests on every plan (invited pages only) |
Why teams switch to TeamTrackin
Real sprints, ready to use
Scrum and kanban boards, backlog, sprints, epics, burndown, velocity and cumulative flow, planning poker and daily stand-ups from Standard.
Time tracking built in
A desktop app for Windows, macOS and Linux with activity levels, screenshots with a blur option, idle detection, timesheets and reports on every plan. No separate time tracker to buy.
A password vault included
Passwords, 2FA codes, files and notes, end-to-end encrypted in the browser (AES-256-GCM, Argon2id), on Premium. Share a record or a whole folder with chosen people.
SOPs people actually read
SOPs with read acknowledgement show who has read each procedure, and AI “Tidy up” cleans up a page for you.
Moving from Notion to TeamTrackin
- STEP 01
Start a 14-day free trial
Create your workspace in minutes. No credit card is needed, and every feature on your chosen plan is open from day one.
- STEP 02
Bring your work over from Notion
Use the Notion importer to bring your pages over into Docs spaces. TeamTrackin also imports from Confluence, Notion, ClickUp Docs, Linear and monday.com Docs, plus Word, Excel, CSV, Markdown and PDF files. Project work kept in Notion can come into Projects with the Notion project importer.
- STEP 03
Invite your team and cancel the extra tools
Invite people and set roles. Once everyone is working in TeamTrackin, cancel Notion and the separate tools it needed, and keep the saving.
Frequently Asked Questions (FAQs)
Yes. TeamTrackin Docs has spaces, page trees, templates, version history, page permissions, databases and whiteboards, and sits next to real sprint boards, time tracking and an encrypted password vault, all ready to use.
Notion Plus is $12 per member per month billed monthly or $10 yearly, and Business is $24 monthly (checked 11 November 2026). For a 20-person team, the usual stack (Notion Plus + Toggl Track Starter + Bitwarden Teams) comes to $23.00 per user per month, against $7.99 for TeamTrackin Premium: $15.01 less per user, or $3,602.40 a year.
Yes. Notion pages import into TeamTrackin Docs, and project work kept in Notion can be imported into Projects.
The built-in AI assistant is on every plan with monthly AI credits (Basic 50 · Standard 300 · Premium 1,000 · Enterprise 3,000 · Shift 100) and answers from your own data, within each person's permissions. In Docs, AI “Tidy up” tidies a page for you.
See what TeamTrackin includes
Compare TeamTrackin with other docs and wikis tools
Sources
Competitor details come from each vendor's own website, checked on 11 November 2026. Prices are list prices in USD per user per month and change often — check the vendor's site before you buy.