My Overtime
Track and submit overtime requests for admin approval. View the status of each submission, the hours and compensation amount, and expand any row to see the full description, submission date, approval details and — if a request was rejected — the reason. When your company pays overtime at a premium, the amount is worked out for you.
My Overtime Overview
The My Overtime page lets you submit overtime requests and track their approval status. Four KPI tiles at the top summarise your pending, approved, rejected, and total request counts. The table below lists every overtime submission with the day worked, its status, hours worked, compensation amount, overtime type, and a brief description. Click the expand arrow on any row to see the full detail panel.
| Column | Description |
|---|---|
| Day worked | The day the overtime was done — it decides the weekday, weekend or bank-holiday rate |
| Status | Current approval state — Pending (amber), Approved (green), or Rejected (red) |
| Hours | Total overtime hours claimed in the request |
| Amount | Overtime pay in your salary currency. With premium pay on it shows the multiplier used (for example 2.0× Weekend) |
| Type | Category of overtime — Regular (blue), Weekend (purple), or Holiday (amber) |
| Description | Short summary of the overtime reason, truncated in the table row — or the rejection reason if it was rejected |
| Expand arrow | Click to reveal the full detail panel with description, dates, and approval info |
Submitting an Overtime Request
Click + Add Overtime in the top-right to open the overtime request modal. Pick the day you worked, enter the hours and overtime type, and add a clear description of why overtime was needed. If your company pays overtime at a premium, you don't enter an amount — the form shows how it's worked out as you type, for example 3h × £12.00 × 2.0 (Saturday) = £72.00. Otherwise, enter the amount you are claiming. Once submitted, the request enters a Pending state until an admin reviews it.
| Field | Required | Description |
|---|---|---|
| Day worked | Yes | The day you did the overtime. One request covers one day — send one per day for overtime on several days |
| Hours worked | Yes | Overtime hours worked that day, for example 2.5 (up to 24) |
| Overtime type | Yes | Regular, Weekend, Holiday or Night Shift — suggested from the day you pick |
| Amount | Only when premium pay is off | The amount you are claiming. With premium pay on it is calculated from your hourly rate and the day's multiplier, and fixed when your admin approves it |
| Description | Yes | Detailed explanation of the overtime — what was done and why it was necessary |
Request Statuses
Every overtime request has one of three statuses. The status is set by an admin after reviewing your submission and determines whether the overtime hours are added to your payroll record.
| Status | Colour | Meaning | KPI tile |
|---|---|---|---|
| Pending | Amber | The request is awaiting admin review and has not been actioned yet | Pending approval |
| Approved | Green | The admin has approved the overtime — the amount is fixed and added to your next timesheet | Approved |
| Rejected | Red | The admin has declined the request and given a reason — no payroll entry is created | Rejected |
If a request is Rejected, the reason your admin gave is shown on the row and sent to you by email. You can submit a new request with updated details. Rejected requests remain visible in the table for your records but do not count towards payroll. While a request is still pending you can withdraw it from the expanded row.
Expanded Detail Row
Clicking the expand arrow on any row reveals a four-panel detail card directly below the row. This gives you the complete picture of the overtime request without navigating away from the table.
| Detail panel field | Description |
|---|---|
| Full Description | The complete overtime description without truncation — includes the reason and context for the request |
| Date Submitted | The date the overtime request was originally submitted by the employee |
| Approved By | The admin who reviewed and approved or rejected the request |
| Approved On | The date the admin took action on the request |
| Reason for rejection | Shown at the top of the panel when a request is rejected — the reason your admin gave |
| How it's worked out | With premium pay on: hours × hourly rate × multiplier (and the day type). An estimate while pending, fixed once approved |
Every Extra Hour, Recognised
Submit overtime requests directly from TeamTrackin — regular, weekend, or holiday — and track approval in real time without chasing your admin manually.