My Timesheets

Timesheets overview

Open Time Sheet in the sidebar. The tiles at the top show how many timesheets are waiting for approval, how many months are available to submit, and your total tracked time this month (including any manual time). Two tabs hold your timesheets:

Submitting a month

When you can submit

Months are always whole calendar months in your time zone, and you can't submit a month that hasn't started.

Monthly-paid staff

• Your expected hours are your weekly hours spread over the days in the month — for a 40-hour week that's 160h in February, about 171h in a 30-day month and about 177h in a 31-day month.
• You can submit the current month once it ends, or earlier if you have already reached the expected hours.
• If the month has ended and you tracked fewer hours than expected, it shows as a Short month. You can still send it by ticking Submit anyway — your admin will see it is short.
• You can submit each month once. If a timesheet is rejected, you can submit that month again.

Hourly and weekly staff

You're paid for the tracked time you haven't submitted yet, so you can submit any month that has started.

Requested timesheets

Click a row to expand it and see its pay breakdown, your hours (tracked plus overtime) and the full description.

Pay breakdown

Every timesheet shows What this pays, in your pay currency:

• Base pay — your fixed monthly amount, or tracked hours × your hourly rate.
• Overtime — approved overtime for the period.
• Benefits — one line per approved benefit claim. See the Benefits guide.
• Additions and deductions — any adjustments an admin makes after approval, each with its reason.

Click the total to see exactly what was approved — base amount, overtime, benefits and hourly rate as they were at approval — plus each benefit claim, any adjustments and a timeline of what happened.

If it's rejected

Your admin must give a reason when rejecting a timesheet. You get it by email, and it shows under the timesheet's title as “Rejected: …”. Your tracked time, overtime and benefit claims for that month are released, so you can fix what's needed and click Fix & resubmit.

Getting paid & salary slips

• Once your admin records the payment, the timesheet becomes Paid and the benefit claims on it are marked Paid too.
• If you've received the money first, click Record on an approved timesheet to confirm you've been paid.
• Download your salary slip from the Requested tab once it has been issued.

For admins

Admins review everyone's timesheets under Company → Timesheet, with tabs for Pending, Approved, Paid and Rejected. The table shows Hours, Amount, Overtime, Benefits (with the number of claims), Total and Status, and flags any Short month.

Salary slip designs

Every company can choose from ten built-in designs. In the salary slip editor, click Change design to open the panel with a preview of each one, then pick a design for that slip. The numbers on the slip don't change, only how it looks.

• Slips already saved or issued keep their design. Changing the default or deleting a template never changes them.
• Older slips keep the original Classic red design until someone chooses another one for that slip.

Match my salary slip: people who can edit company info and use AI can upload an existing slip (PDF, JPG, PNG or WebP, up to 5 MB). The built-in AI assistant recreates its layout as a template, shown with sample data. Choose Save template to add it to your company's designs, or Try again.

• The file is read by the built-in AI assistant. We hold it briefly while that happens, then delete it. Upload a sample or a blanked slip if you can.
• Amounts, names and totals always come from TeamTrackin. Templates hold layout and labels only, and one that seems to contain real names, amounts, IDs or bank details is refused.
• It uses AI credits, and you see the cost afterwards. An attempt that doesn't work uses none.
• It runs in the background, one company's file at a time, so it can take a few minutes at busy moments. You can close the panel: a finished template waits for you there for 30 days, from any tab or device, with no new charge, until you save or discard it. If it can't start within 5 minutes it is cancelled and nothing is charged.
• Each company can keep up to 10 of its own templates. They can only be seen and used by that company.

Salary slip fields

Each company chooses what its salary slips show about the employee. In the salary slip editor click Salary slip fields, or open it from Company details or the custom fields on a person's profile. Until someone saves a list, slips keep the standard fields.

• Everyone who can open slips can see the list. Only people who can edit company info can change it.
• New slips fill these fields in from the employee's profile. If a custom field is empty, type a value for that slip, and choose Save to profile if it should be kept. A value already on a profile is only replaced if you confirm, and the old one stays in the field's history.
• People who can't view someone's profile don't get its custom field values in the editor. They can still type a value for the slip.
• Slips already saved or issued keep the labels and values they were made with, even if a field is renamed or deleted, or a profile changes later. Older slips stay as they are.
• Anything on a slip can be read by whoever can open that slip, including the employee. Think about that before adding a field such as bank details.
• Your own templates keep their layout. A field you remove disappears along with its label. A field the template has no place for, or one you renamed, goes into an Additional details block.