Activity
Understand how TeamTrackin captures screenshot timelines, tracks active work sessions, and displays productivity metrics — giving you a transparent and accurate view of every working day.
Activity Page Overview
The Activity page in TeamTrackin provides a detailed view of how work time is spent during the day. By combining screenshots, time metrics, and productivity indicators, it helps users stay accountable and gives managers clear insight.
Understanding the Activity Page Layout
When you open the Activity page, you will see a timeline of screenshots captured at regular intervals, grouped into hourly blocks with one capture every 10 minutes.
The Activity page layout is organised into hourly session blocks. Each block represents one hour of tracked work and contains a grid of screenshot thumbnails captured every 10 minutes.
Time & Activity Metrics
At the top of the Activity page, TeamTrackin shows four important time-tracking tiles that update automatically based on the selected date, user, and project filter.
| Metric tile | What it shows | Colour |
|---|---|---|
| Total day time | Total hours tracked for the selected day. Start and end time shown below. Red progress bar fills based on 8-hour day. | Red |
| Active time (%) | Portion of tracked time with detected keyboard or mouse activity. Breaks out Keyboard % and Mouse % separately. | Green |
| Productivity (%) | Overall productivity score comparing active time to total. Compared against team average. | Amber |
| User card | Currently selected employee — name, email, project, and monitor configuration. | Blue |
Keyboard % and Mouse % are independent measurements — both can exceed 50% if the employee was using both inputs simultaneously. They represent the proportion of active time during which each input type was detected.
Screen Activity & Screenshots
The screenshot timeline is the core feature of the Activity page. Screenshots are automatically captured while tracking is active and displayed in chronological order — grouped into hourly blocks with one capture every 10 minutes.
This feature helps users:
Screenshot card breakdown
| Card element | Description |
|---|---|
| Project chip (top-left) | Shows which project (each in its own colour) the time in this window was logged against. |
| Screen count label | "1 Screen" or "2 Screens" — shows how many monitors were active and captured during this interval |
| Coloured lines overlay | Horizontal lines inside the dark screenshot area represent active application windows (each colour is a different app/process) |
| Time range (below card) | Exact start–end time of this 10-minute capture window (e.g. 10:10–10:20 pm) |
| Left % + bar | Keyboard activity percentage for this specific 10-minute window |
| Right % | Mouse activity percentage for this window — can differ significantly from keyboard % |
| Duration (far right) | Minutes actually tracked in this window (usually 10m, may be less at session end) |
| Clock icon (idle card) | Shown instead of a screenshot when the screen was idle — tracker was running but no meaningful activity was detected |
| Red border (selected) | Appears when you click a thumbnail to expand it into a full-size preview |
Work Sessions & Timeline
The Activity page organises screenshots into hourly session blocks. Each block represents a continuous tracked period, labelled with a time range, duration, and the project active during that hour. Sessions are listed in reverse chronological order — most recent at the top.
| Element | Description |
|---|---|
| Red dot | Active session — tracker was running and screenshots were captured successfully throughout this hour |
| Grey dot | Partial or inactive session — tracker was paused, disabled, or came online mid-hour |
| Time range | Start and end time of the session block (e.g. 10:00 PM – 11:00 PM) |
| +XX min | Total minutes of successfully tracked time within that hourly block (may be less than 60 if session started mid-hour) |
| Project chip | Shows which project (each in its own colour) was active for the majority of that hour. |
| Amber warning tag | "Agent disabled — some screenshots missing" — appears when the desktop agent was paused or offline during part of the session |
Mouse & Keyboard Productivity
The Activity page includes mouse and keyboard productivity indicators. These metrics are based purely on input activity — no sensitive data is ever stored.
No sensitive data is recorded — only activity levels are used for analysis. TeamTrackin is fully GDPR compliant. Keystroke content, clipboard data, and application-specific information are never captured.
Admin vs User View Differences
The Activity page behaves differently depending on your access group. This ensures employees only see their own data while giving managers the visibility they need to support the team effectively.
User (Time Reporter) View
Admin View
| Feature | Time Reporter | Admin |
|---|---|---|
| View own screenshots | ✓ Yes | ✓ Yes |
| View other users' screenshots | ✗ No | ✓ Yes |
| Switch user dropdown | ✗ No | ✓ Yes |
| Filter by all projects | Assigned only | ✓ All projects |
| Random images toggle | ✓ Yes | ✓ Yes |
Filters & Display Options
The Activity page allows filtering by date, project, display mode, and user.
| Filter | Who can use | What it does |
|---|---|---|
| Date picker | All users | Opens a calendar to select any past date. All KPI tiles and timeline refresh automatically. |
| Default display ∨ | All users | Switches between: Default (normal), Blurred (privacy mode), Hidden (activity bars only). |
| All projects ∨ | All users | Filters the timeline to a specific project. |
| Random images toggle | All users | Randomises which screenshot from each session is shown on load. |
| User dropdown | Tracked time: Everyone | Switches the entire Activity page to a different team member. |
Filter selections are preserved when you navigate between dates — if you've selected a specific project and switched to blur mode, those settings remain active as you move through the calendar.
Missing Screenshots
Occasionally a session block may show fewer screenshots than expected, or display a warning tag. This is always surfaced transparently on the Activity page so admins and employees can identify the cause.
When you see "Agent disabled — some screenshots missing" in amber on a session header, the desktop agent was paused, closed, or temporarily offline during that period. The session is still logged but no screenshots were captured for those minutes.
| Cause | What you see | Action |
|---|---|---|
| Agent was paused | Grey session dot + amber warning tag | No action needed — the gap is logged. Employees can add a manual note if required. |
| Agent was offline | Missing session block for that time period | Ensure the desktop agent is running before starting work to avoid gaps. |
| Network interruption | Clock icon (idle) with low activity score | Screenshots sync automatically when connectivity is restored. Check the agent status indicator. |
| Screen was genuinely idle | Clock icon with very low activity (e.g. 8%) | Normal behaviour — employee was away from desk. No screenshots are captured during genuine idle periods. |
Summary
The TeamTrackin Activity page transforms raw time data into clear, actionable insights. By combining screenshots, time metrics, and productivity indicators, it helps users stay accountable and managers make informed decisions.
See Every Minute of Work, Automatically
TeamTrackin captures screenshots, measures productivity, and organises your entire workday into a clear timeline — without any manual effort from your team.