PTO Accrual Calculator
See how much paid time off builds up each pay period or per hour worked, today's balance, and what happens with carry-over caps.
If nothing more is taken, 15 days would be over the cap at year end.
| Period ends | Added | Balance |
|---|---|---|
| 31 Jan 26 | +2.08 | -2.92 |
| 28 Feb 26 | +2.08 | -0.83 |
| 31 Mar 26 | +2.08 | 1.25 |
| 30 Apr 26 | +2.08 | 3.33 |
| 31 May 26 | +2.08 | 5.42 |
| 30 Jun 26 | +2.08 | 7.5 |
| 31 Jul 26 | +2.08 | 9.58 |
| 31 Aug 26 | +2.08 | 11.67 |
| 30 Sept 26 | +2.08 | 13.75 |
| 31 Oct 26 | +2.08 | 15.83 |
| 30 Nov 26 | +2.08 | 17.92 |
| 31 Dec 26 | +2.08 | 20 |
Grey rows are future periods. Balances assume leave already taken was taken at the start of the year.
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Open toolFrequently asked questions
How is PTO accrual calculated?+
Divide the yearly entitlement by the number of pay periods. For example, 25 days a year paid monthly builds up about 2.08 days a month. With per-hour accrual, you earn a set amount for every hour worked — for example 1 hour for every 30 hours.
How does accrual work for someone who starts part-way through the year?+
Enter the start date and they only accrue for the pay periods from then on, so their entitlement for the first year is pro-rated automatically.
What happens with carry-over caps?+
Many policies limit how much unused leave can move into the next year. The calculator applies the cap to what you carried over and warns you how much would be over the cap at year end if no more leave is taken.
What is the UK minimum holiday entitlement?+
Most workers get 5.6 weeks of paid holiday a year — 28 days for someone working 5 days a week, which can include bank holidays. For irregular-hours and part-year workers, use the UK holiday pay calculator.
Can balances update automatically?+
Yes — in TeamTrackin, leave balances and accruals update on their own as requests are approved, and everyone can see their own balance.
Leave balances that keep themselves up to date
TeamTrackin handles leave requests, approvals and accruals, and everyone sees their own balance.
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